Transportation Coordinator – Chesapeake – USA

Key responsibilities

• Store Door work orders from Steamship Lines.
• Access daily Steamship Lines website for new work orders. Update website according to SOP.
• Audit Webec/Draywatch Management daily for pending records requiring resolution.
• Forward electronic work orders received via email to Finance.
• Update Store Door status per container in Webec/Equipment Control upon receipt of work order.
• Allocation request from Damco Customer Service Team.
• Store Door accounts; ensure work order is received prior to allocating.
• Check port website confirming port availability.
• Schedule container pick-up appointments with port terminals when necessary.
• Coordinate reefer/genset needs with Steamship Lines and Terminal.
• Update allocation in Webec according to customer pier pass requirements.
• Coordinate daily drayage moves with Hudd Dispatch or 3rd Party Truckers.
• Process 3rd Party Trucker invoices for payment and update Equipment Interchange Receipt (EIR) dates in Webec.
• Customer Service for Direct Dray and Damco Central Dray customers:
• Receive Deliver Orders from Broker.
• Send daily dispatch reports by required cut off times.
• Update manual tracking log to provide daily reports to customer.
• Coordinate container delivery with Dispatch and Customer Warehouse.
• Complete weekly billing according to SOP.
• Daily monitor of yard reports to capture Per Diem last free day.
• Review daily holds placed by DDSI facilities. Follow up with SSL and release holds for allocation.

Weekly billing

• Pier Pass, Clean Truck, Bobtails, and Chassis Splits.
• LTL and Airfreight
• Import Direct Drays
• Shuttle Drayage
• Storage
• Assist Driver Safety department with weekly driver payroll processing.
• Assist Dispatch when time permits.
• Performs job related duties as specified by management.

We are looking for

Qualifications

• 1+ years relevant experience with Port Terminal operations, preferred but not required
• Current shift is Monday-Thursday 4pm-1am & Saturdays 5am-2pm and will have to work Monday – Friday regular hours for first month to train
• Must have the ability to work a flexible schedule including nights, weekends, and holidays.
• High School Diploma/GED; College degree preferred

Soft Skills

• Capable of multi-tasking and maintaining appropriate organizational skills within a busy environment.
• Ability to work independently.
• Self-starter attitude