Headford Group - NC, SC, PA and MA

Senior Air Export Coordinator – Charleston, NC

Job Overview

  • Salary offer ▵ $55k - $65k

Position Description Summary

  • Responsible for ensuring legal compliance and providing export administration and control within government rules and regulations, including appropriate licensing for shipments.
  • Review contracts for required clauses and identify omissions.
  • Provide customer support at the desk level to all internal and external customers, vendors, suppliers, agents and government agencies to ensure coordination and logistics of shipment.
  • Select carrier to be used for shipment and prepare documents for carrier.

Principal Accountabilities

  • Prepare spot price quotations for branch air export departments upon request
  • Route and book air export traffic
  • Communicate daily with branch air export staff to resolve shipment discrepancies
  • Prepare gateway consolidation files
  • Initiate, prepare, process and assemble all required airline documentation for a consolidation
  • Consolidate cargo to achieve the best net cost and benefit to the company (ULD building, Density and volume mix etc’)
  • Rate airline MAWBs correctly taking advantage of special contracts.
  • Manage work load to ensure readiness and delivery of cargo and documentation to the airline by the flight cutoff
  • Perform track and trace functions and update files with events and “flown as booked” information
  • Initiate airline claim process for damaged and lost cargo as needed
  • Negotiate spot rates with airlines
  • Help research and resolve operational problems
  • Assist management in maintaining flight / consolidation schedule
  • Assist management in file reconciliation process
  • Understand company accounting principles and job costing
  • Monitor and maintain allocations with airline partners
  • Assist in training of new or less experienced gateway staff members
  • Display leadership skills and lead by example to foster positive environment and relationships with branch air export departments
  • Other duties as assigned The individual in this position must be capable of performing all of the essential functions with or without a reasonable accommodation.

Knowledge & Skills

  • This is a senior level position.
  • High school diploma or equivalent required.
  • Generally prefer 3-6 years of experience.
  • Good interpersonal skills required.
  • Knowledge of Word and Excel.
  • Knowledge of general freight forwarding terms and standards.
  • Basic knowledge of accounting functions and relative information retrieval


401(k), Dental, Direct Deposit, Holidays, Medical, Vision

More Information

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