Administrative Coordinator – Olathe – USA

Your role

Perform administrative duties related to compliance issues in a station operations environment.  Models and acts in accordance with our guiding principles and core values.

What are you going to do?

• Perform “twenty-day” station audits and internal audits; and prepares and submits CAR’s.
• Function as station timekeeper for reporting, tracking and processing payroll.
• Coordinate and maintain training records.
• Perform collections related functions.
• Investigate and resolve billing and customer invoicing discrepancies.
• Print statements and invoices, run reports, research rate disputes, process invoice reprints and audit House Air Waybills and Bills Of Lading.
• Investigate and resolve past due accounts payable and receivable bills; and tracks and follows-up to ensure bills/payments are received and timely processed.
• Enter accounts payable entries into system.
• Set up and processes new vendors.
• Perform other duties as assigned.

What are we looking for?

• Ability to read, analyse, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals.
• Ability to add, subtract, multiply and divide using units of U.S. currency, weight, volume and distance measurements.
• PC literate. Intermediate proficiency in Microsoft Office, internet, web-based and job specific software.
• Accurate typing skills and/or data entry skills.
• Capable of communicating and interacting effectively with multi-functional and diverse backgrounds and ability to effectively present information and respond to questions from management, employees and vendors.
• Responds promptly and professionally to customer needs and solicits customer feedback to improve performance.
• Ability to read and interpret documents and write routine correspondence.
• Ability to gather and analyze information skillfully.
• Balances team and individual responsibilities, exhibits objectivity and openness to others’ views.
• Consistently at work and on time.
• Must be able to read, write and speak English fluently.

Minimum

• High School Degree or GED.
• Minimum 1 to 2 years related experience.

Preferred

• Associate’s Degree or equivalent combination of work experience and education.
• Minimum one year industry experience.