Accounting Assistant – Mesa – USA

Job Overview

Essential duties & responsibilities

  • Responsible for the end-to-end process leading up to invoice payment.
  • Responsibilities include receiving, processing and preparing payments of supplier invoices and performing day-to-day accounts payable activities for assigned vendors/letters.
  • Processes statements, receives and enters the invoice into ERP
  • Ensures that all invoices comply with both internal and external audit requirements and local country(ies) legal rulings. Raises any invoice queries, resolves, and identifies problem areas and brings them to the attention of manager with proposed solutions.
  • Handles reporting of AP activities to Management as appropriate to meet team objectives.
  • Provides customer service to both suppliers and internal stakeholders.
  • Meets and exceeds metrics established and periodically revised by management.
  • Learns process of entering invoices for payment and acquires a detailed understanding of the ERP Accounts Payable module.
  • High volume target orientation to achieve efficient processing of invoices in accordance with the Service Level Agreement (SLA) turnaround times.
  • Meets the month end close timelines for invoice processing.
  • The key contact for suppliers for a specific country or Business Unit.
  • Teamwork and a good working relationship with colleagues within the team is important
  • Teamwork is essential as this process is responsible for providing accurate and timely information to other entities within the corporation

Minimum required qualifications

Education / Experience
  • Associates Degree (AA) or equivalent work experience and education.
  • Two (2) or more years of experience in an Accounts Payable function.

Skills, knowledge & abilities

  • Proficient in MS Office products – Excel, Word, Outlook
  • English (reading, writing, verbal)
  • Intermediate mathematical aptitude, primarily accounting
  • Accurate & timely data entry skills essential
  • Excellent communications skills – telephone, written & in person
  • Able to ‘own’ responsibilities and processes
  • Able to work to tight deadlines
  • Able to prioritize
  • Excellent interpersonal skills are required, along with positive and professional attitude to tasks allocated
  • Hardworking, committed, persistent and tenacious in delivering results
  • Willing to take on additional work load as needed
  • Able to manage time effectively and prioritize to meet strict deadlines at month end
  • Flexibility around month end working hours, as needed
  • Possess excellent administrative and problem solving skills
  • Ability to work independently with minimal supervision
  • Must be a team player
  • Internal customer focused – identifies and demonstrates sensitivity to and understanding of supplier and customer needs
  • Actively builds relationship of trust with suppliers, seeks feedback to improve service
Computer Skills
  • Proficient in MS Office products – Excel, Word, Outlook
  • Solid knowledge of accounting systems and applications
  • Experience with ERP’s (SAP, Oracle, etc.) or Inventory Systems (WMS, Purchasing Software)
  • Intermediate to Advanced level in Microsoft Office Suite
Language Skills

English (verbal, reading, writing)

Mathematical Skills


Preferred qualifications

  • Prior navigation and analytical experience with large accounting systems

More Information

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