Headford USA

Financial Controller

Job Overview

Division/Department: Accounting

Location: Valley Stream, NY

Job Title: Controller

Reports to: CFO

Position Summary                                                                              

The Financial Controllers responsibility is to oversee and manage the day-day workflow of the accounting department, maintain accounting principles, internal controls and reporting.

The Day to Day

  • Oversee operations of the accounting department including payables and receivables.
  • Oversee payroll operations including review of bi-weekly payroll and 401K admin.
  • Maintain the accounting SOP and supervision of accounting and collections staff.
  • Responsible for entire month end close process including production of month end reports and consolidated financials as well as accrual journal entries.
  • Conduct various financial analysis.
  • Fiduciary responsibility to keep sensitive information confidential
  • Maintain vendor and customer database including authorizing customer holds and credit terms.
  • Preparation of 401k financials and Form 5500.
  • Maintain general ledger/QuickBooks for other related family entities.
  • Perform general ledger management – chart of account, account reconciliations, etc.
  • Ensure full accounting cycle – cash, credit card merchant, A/P and A/R accounts are reconciled.
  • Manage relationships with commercial banker to facilitate credit resources and outside accountant to facilitate year end preparation of financials and tax returns.
  • Expected to travel as needed to company subsidiaries.
  • Manage daily revenue reports and identify losses/high margin transactions.
  • Financial forecasting – expense and cash.
  • Approve bi-weekly payroll, working with payroll provider to insure proper tax payments.
  • Comply with local, state and federal reporting requirements as well as tax filing.
  • Work closely with Department Managers to review, educate and improve accounting procedures handled by operations (i.e. pending A/P transactions).

Must Haves

  • A minimum of 5-7 years’ experience leading financial accounting, cashflow, audit and tax process.
  • Experience in QuickBooks and CargoWise is helpful, but not required.
  • Mastery of Excel Spreadsheets.
  • Logistics company experience preferred.
  • Strong client focus with outstanding judgment, critical thinking, excellent verbal and written skills.
  • Positive approach and pro-active working style.
  • High level of drive to inspire and lead others to meet deadlines and targeted results
  • Experience processing payroll.
  • A solid and working knowledge of financial statements, financial analysis and general ledger computer systems.
  • Strong analytical and auditing skills with the ability to research and reconcile cash, credit card merchant, A/P and A/R accounts.
  • Proven ability to aggregate large amounts of financial data and craft succinct reports for executive review.
  • Familiarity with compliance and experience with state/federal regulatory agencies.
  • The ability to engage in reasoned dialogue on all issues, be flexible, and affect change.
  • Strong understanding of federal, state and local tax compliance.
  • Bachelor’s degree in accounting or business administration.
  • 4 years of public accounting experience or similar client-side experience.

Physical Requirements

  • Must be able to sit for a minimum of 6 hours a day.
  • Must be able to type consistently for extended periods of time.

Supervisory Requirements

  • Supervise entire accounting staff.

IT Access

  • Access to Finance & Accounting, HR, and Payroll folder on Company Drive
  • Access to print to check printer.
  • Controller access in Cargowise.
  • Member of Outlook distribution groups DFS/CT Accounting, DFS/CT Receivables, Check Requests, Careers, CT Insurance, Valley Stream, Dept. Heads.
  • Banking access to transfer funds between company accounts, and approve electronic transactions under $50,000.


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Headford USA

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